Posts Tagged Presorted Mail

Presort Services Provider | Postal Discounts

Presort Services: Changing the Way You Mail

With new services and programs offered by the USPS, not to mention changing mail characteristics, have you changed the way you think about your outgoing mail?

Engaging with a Presort Service provider allows companies to take advantage of postal discounts. Discounts are achieved when many pieces are sorted to the same 5-digt ZIP Code. By commingling your outgoing mail with mail from other companies, Presort Service providers are able to maximize postage discounts and pass that savings along to you.

The number of organizations choosing to partner with Presort Service providers has grown over the past several years. The driving factors include security, control and economics.

Presort Services have made large investments in new technology – both equipment and software.  Providers have been working closely with the USPS and mailers to improve workflows and standards. While this has forced many smaller shops to close their doors, larger more robust service providers have been thriving.

Here are a few questions you may want to ask a potential service provider:

  • How many pieces of mail do they process daily/weekly/monthly? Is this primarily local or national mail? (This information may help determine your postage rate.)
  • Do they process First Class, Standard and Non-Profit Mail?
  • Do they process letters and flats?
  • How secure is their facility, including the dock area?
  • Do they provide pick up service? Is there a fee for this service?
  • Will they also meter mail for you? Will they agree to serve as a backup should your own meters be out of operation?
  • Are they up-to-date with Intelligent Mail barcode? This will be mandatory beginning January 2013.
  • Are employees background checked?
  • Is there an on-site USPS postal verifier?
  • Does USPS pick up from their dock? Or do they deliver to the nearest postal sorting facility?

Take a few minutes and think of the ways a Presort Service provider could benefit your organization. Cost savings, improved workflows, and security of your mail are just a few of the advantages these vendors bring to your company.

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Is Bulk Mail Right For You?

Have you considered Bulk Mail?

“Bulk mail” is considered large quantities of mail that qualify for reduced postage rates. Oftentimes, “bulk mail” is referred to as “presorted mail”.

Bulk mail can be used for First Class Mail, Standard Mail and other classes of mail as well.

When you put a stamp on a piece of mail and drop it into your local mailbox, that is “single piece” mail and you are paying full price postage.  If you meet minimum qualifications (or choose to utilize a presort mail vendor), you can take advantage of bulk mail rates and save money.

The deciding factor for choosing bulk mail is postage savings.

The USPS offers discounted postage rates for presorting the mail before it comes to them.  You are doing a portion of the work for them (such as sorting by ZIP Code), so savings from the Postal Service are passed along to you, the mailer.

Bulk mail may not be the best choice for every mailer.

If you prepare only one or two mailings annually, then it may be best to outsource to a presort vendor.  If you mail on a regular basis, but do not meet minimums or elect not to make the time investment in learning to sort and prepare your mail, and a capital investment in permits, mailing fees and possibly software or other equipment, outsourcing to a presort vendor is an ideal solution

Presort vendors are in the business of preparing mail according to USPS rules and regulations.  Some vendors will take your mailing from start to finish – design, printing, presorting and USPS presentation.

Should you choose to prepare your own bulk mailing, here are the minimum number of mail pieces that must be met to qualify.

500 pieces for First Class Mail

200 pieces (or 50 pounds of mail) for Standard Mail

50 pieces for Parcel Select

300 pieces for Presorted or Carrier Route Bound Printed Matter

300 pieces for Library Mail

300 pieces for Media Mail

You can learn more about what it takes to prepare your mail and whether or not a presort vendor would be a good alternative for you here:  http://pe.usps.com/businessmail101/getstarted/welcome.htm

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