Posts Tagged Bulk Mail

USPS | Glossary of Common USPS Terms

Glossary of Common USPS Terms

Image: A view shows U.S. postal service mail boxes at a post office in EncinitasI thought it would be a good idea to review a few of the terms commonly heard when working with either a presort service or directly with the USPS.  If you have other terms you would like addressed, please drop us a line!

Automation Compatible Mail – Mail that is prepared according to USPS standards so it can be scanned and processed by automated mail processing equipment such as a barcode sorter.  Postage discounts are available to mail that is automation compatible.

Bulk Mail – The term is generally used to describe commercial mail.  The term “bulk mail” refers to specific minimum quantities of mail that are prepared as a specific class of mail at reduced postage.  For instance, First Class Mail requires a minimum of 500 pieces for each mailing.  Standard Mail requires 200 pieces or 50 pounds for each mailing.  The term “bulk mail” is synonymous with commercial business, or advertising mail.

Business Mail Entry Unit (BMEU) – The area of a postal facility where mailers present bulk and permit mail for acceptance.  The BMEU includes dedicated platform space, office space and a staging area on the workroom floor.  Presort service providers will present their mail to the BMEU for processing.  At Strahm, the USPS picks up from our dock area since we have an on-site USPS Verifier and MERLIN for pre-approval.

Certified Mail – A service that provides the sender with a mailing receipt.  A delivery record is maintained by the USPS.  This type of mail must be sent at First Class or Priority Mail prices.  Certified Mail may be combined with return receipt service and restricted delivery service.  Extra service fees are in addition to postage.

Commingle – To integrate dissimilar mail into the same mailing.  Presort service providers such as Strahm Automation commingle customers’ mail and offer postage savings.

Delivery Confirmation – An extra service that provides the date and time of delivery or, if delivery was attempted but not successful, the date and time of the delivery attempt.  Delivery confirmation is available for Priority Mail, First Class Parcels, Standard Mail machinable or irregular parcels, Package Services and Parcel Select packages.  Please note that this service is not available for regular letter mail.  Extra services are in addition to postage.

Express Mail – A mail class that provides expedited delivery service.  This is the fastest mail service offered by the USPS.  Express Mail International Service is available between the United States and most other countries.

Flat-size Mail – A flexible rectangular mailpiece that exceeds one of the dimensions for letter-size mail ( 11 ½” long, 6 1/8” high, ¼” thick) but that does not exceed the maximum dimension for the mail processing category (15” long, 12” high, ¾” thick).  Flat-size mail may be unwrapped, sleeved, wrapped or enveloped.

Indicia – Imprinted designation on mail that denotes postage payment (permit imprint)

Letter-size Mail – A mail processing category of mailpieces, including cards, that do not exceed any of the dimensions for letter-size mail (11 ½” long, 6 1/8” high, ¼” thick).

Permit Imprint – Printed indicia instead of an adhesive postage stamp or meter stamp.  Shows postage prepayment by an authorized mailer.

Postage Meter – A device that can print one or more denominations of postage onto a mailpiece or meter tape.  It is available for lease only from authorized manufacturers.

Presort – The process by which a mailer prepares mail so that it is sorted to the finest extent required by the standards for the price claimed.  Generally, presort is performed sequentially, from the lowest (finest) level to the highest level, to those destinations specified by standard and is completed at each level before the next level is prepared.

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Is Bulk Mail Right For You?

Have you considered Bulk Mail?

“Bulk mail” is considered large quantities of mail that qualify for reduced postage rates. Oftentimes, “bulk mail” is referred to as “presorted mail”.

Bulk mail can be used for First Class Mail, Standard Mail and other classes of mail as well.

When you put a stamp on a piece of mail and drop it into your local mailbox, that is “single piece” mail and you are paying full price postage.  If you meet minimum qualifications (or choose to utilize a presort mail vendor), you can take advantage of bulk mail rates and save money.

The deciding factor for choosing bulk mail is postage savings.

The USPS offers discounted postage rates for presorting the mail before it comes to them.  You are doing a portion of the work for them (such as sorting by ZIP Code), so savings from the Postal Service are passed along to you, the mailer.

Bulk mail may not be the best choice for every mailer.

If you prepare only one or two mailings annually, then it may be best to outsource to a presort vendor.  If you mail on a regular basis, but do not meet minimums or elect not to make the time investment in learning to sort and prepare your mail, and a capital investment in permits, mailing fees and possibly software or other equipment, outsourcing to a presort vendor is an ideal solution

Presort vendors are in the business of preparing mail according to USPS rules and regulations.  Some vendors will take your mailing from start to finish – design, printing, presorting and USPS presentation.

Should you choose to prepare your own bulk mailing, here are the minimum number of mail pieces that must be met to qualify.

500 pieces for First Class Mail

200 pieces (or 50 pounds of mail) for Standard Mail

50 pieces for Parcel Select

300 pieces for Presorted or Carrier Route Bound Printed Matter

300 pieces for Library Mail

300 pieces for Media Mail

You can learn more about what it takes to prepare your mail and whether or not a presort vendor would be a good alternative for you here:  http://pe.usps.com/businessmail101/getstarted/welcome.htm

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