Archive for category USPS

USPS | Postal History In 15 Photos

Postal History In 15 Photos

Can you believe it’s been 238 years since the establishment of the United States postal system? Yep, that’s right. The postal system (as it was originally called) was approved by the Second Continental Congress on July 26, 1775.

There were no post offices in early colonial times, so mail was typically left at inns and taverns. Nearly all mail was from overseas as the colonists had no need to send correspondence “locally”. Mail deliveries from across the Atlantic were sporadic and could take months to arrive.

Today the United States Postal Service® delivers more mail to more addresses in a larger geographical area than any other post in the world. They deliver to nearly 151 million homes, businesses and Post Office Boxes in every state, city, town and borough in this country. Everyone living in the U.S. and its territories has access to postal products and services and pays the same postage regardless of location.

Before the internet, before email, texting and video chatting, there was the Postal Service. Take a look at photos from the Smithsonian Institute’s archives and watch how our mail system has changed as transportation and technology has changed our world.

1. The “Chesapeake” (1887)

The “Chesapeake,” a USPS steamboat.


2. Owney the stray (1895)

Owney was a stray that walked into a post office in upstate New York where he fell asleep on a pile of mailbags. Presumably he became attracted to the scent of the mail because he began following them on mail wagons and then trains.


3. Mail-sorting vehicle (1907)

Only two of these mail-sorting vehicles were in service in Wisconsin. They carried mail sorters around as they sorted mail between offices.


 4. Horse-drawn delivery (1909)

Posing for a picture on a horse-drawn delivery carriage, a carrier shows off his modified seat with a sling to carry the day’s mail.


5. Through rain, sleet and snow (1910)

Using a horse-drawn sleigh, a female mail carrier makes her morning rounds in deep snow.


6. USPS savings accounts (1914)

Ending in 1966, the USPS offered savings accounts to customers looking to hold money in a federal institution with the convenience of the location of a post office.


7. War-time censorship (1918)

During the first World War, the U.S. military began large-scale mail censoring to remove information that could aid the enemy.


8. Airmail is introduced (1918)

The first USPS plane takes off in Washington, D.C. to begin the service’s airmail.


9. Mail sorting (1920)

A post office mail-sorter puts mail into pigeon holes for Hazelton, NJ, Bellefonte, PA, Cleveland, OH, Bryan, OH, Iowa City, IA, Omaha, NB, North Platte, NB Cheyenne, WY, Rock Springs, WY, Salt Lake City, UT, and Elko, NV.


10. Rural mail carriers (1925)

Unlike city carriers, urban mail letter carriers had to provide their own transportation such as the Ford pictured. Though they weren’t required to wear a uniform, the unidentified carrier in this picture purchased and wore one on his routes.


11. Modified Ford Model-T (1926)

A modified Ford Model-T fitted for carrier service in inclement winter weather.


12. James A. Farley Post Office (1936)

At the James A. Farley Post Office Building in New York City, mail carriers head out on their morning rounds.


13. Making the rounds (1947)

Postal workers would collect mail from tree-mounted boxes.


14. “Mailsters” on parade (1954)

To introduce their latest three-wheeled carrier vehicles and celebrate the holidays, postal workers organized an appearance in a parade in Maryland.


15. The “Mailster” (1955)

A city “mailster,” a three-wheeled motor vehicle that was introduced following the second World War to help transport the ever-growing amount of mail.

City letter carrier seated in a three-wheeled “mailster” motor vehicle. Carriers used these vehicles to carry the ever-increasing amounts of mail that was being delivered to American households after end of the Second World War.

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USPS Promo | Using Variable Data Personalization?

Using Variable Data Personalization?

Take advantage of this current USPS promotion “Mail and Digital Personalization Program”.

USPSpromoMay 1 through June 30, 2014 USPS is allowing mailers using personalization such as personal URLs, web pages or mobile applications linked to the mailpiece a 2% discount on eligible postage.
Message and content of the mailpiece must be relevant and highly personalized to qualify. Personalized content must contain or be based on factual or behavioral information specific to the recipient. An address block alone does not qualify.

Each mailpiece must contain a pURL, or mobile technology such as QR codes, that direct recipients to an active, unique website. Unique URLs allow the mailer to track and measure individual web activity.

Eligible mail classes include First Class presort and automation letters, cards and flats as well as Standard Mail letters and flats. Postage payment may be permit imprint, or precancelled stamp permit. Some mailings using meter imprint may qualify – check with your local BMEU. Mailing must be presented between May 1 and June 30, 2014.

You can learn more about this variable data promotion by visiting Postal Explorer. A range of documents, including an FAQ can be found here – https://ribbs.usps.gov/mailingpromotions/documents/tech_guides/MailandDigitalPersonalizationPromotion.htm

 

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Standard Mail Affected by USPS Load Leveling

Standard Mail Affected by USPS Load Leveling

uspsstandardmailOn April 10th, the USPS implemented their Destination Sectional Center Facility (DSCF) Load Leveling Plan. The plan will allow workload equalization of mail volumes throughout the week.

Implementation of this plan means that Standard Mail, when accepted on Fridays and Saturdays, will change from the standard delivery expectation of 3 days to 4 days. In other words, it will take longer for Standard Mail to arrive at its destination.

The change will level the disproportionate amount of mail now delivered on Mondays to other days of the week. The benefits of this are improved return times, improved processing efficiency, reduced operating costs and a more consistent delivery of mail for customers.

This change does not affect current service standards for First-Class Mail or Periodicals.

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How Important Is It To Choose A Printer With In-House Mail Capabilities?

If your printed piece is going out in the mail…

How Important Is It To Choose A Printer With In-House Mail Capabilities?

202c8812smHow do you make a print/mail vendor selection?  Contact them directly and by all means request a tour of the facility. Here are some helpful questions to ask.

 

 

  • Ask for credentials.
    • Are they a USPS sanctioned mail co-mingler?
    • Do they provide NCOA, LACSlink or Fast Forward services?
    • Do they provide CASS certification?
    • Do they have an onsite USPS verifier?
    • Do they have an onsite MERLIN?
    • Does the USPS pick up from their dock, or do they deliver to BMEU?
    • Do key employees hold any industry certifications? How often are they updated?
  • What services do they provide within their own production facility?
    • Color, highlight color, and black and white printing?
    • MICR capable?
    • Inkjet addressing for postcards or envelopes?
    • Collating?
    • Folding?
    • Intelligent mail inserters?
    • Match mailings?
    • HIPAA compliant?
  • How secure is their facility?
    • What is their business continuity plan?
    • What is their disaster recovery plan?
    • Secure building access?
    • 24/7 video monitoring of facility and production floor?
    • If mail is delivered to them, is it left unattended on the dock?
    • Are employees background checked?

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Five Things You Need to Know About Your Mail

Five Things You Need to Know About Your Mail!

Author: Sandy Wallace

mailedThe U.S. Postal Service is the only delivery service that reaches every address in the United States. The Postal Service delivers to nearly 153 million homes, businesses and PO box addresses. These tips from a postal worker who cares will help you properly address your mail, ship packages, track your mail, send mail out of the country and forward your mail when you move.

 

What’s in an Address? 
I see many cards, letters and packages every day that don’t get where they are going because of a bad address. My company processes and delivers about 523 million pieces of mail each day, according to USPS.com. Most of the mail is processed by machine, not by hand. If the machine can’t read the address or it’s not a valid address, your mail won’t make it where it’s going. A return address helps mail without a valid address be returned to sender. The address of the person sending the mail should always be written in the top left hand corner of the letter or package. The address of the person receiving the mail goes in the center of your letter or package. Be sure to write the name, street address or box number, city, state and zip code in that order for both addresses.

Box It Up and Pack It Well
When you’re mailing something thicker than 1/2 inch, don’t try to stuff it into a flat envelope. I know it’s cheaper to send an envelope than a package, but merchandise put into envelopes is often damaged by the machine process. Using a padded envelope or box instead of an envelope means your package will arrive in one piece, instead of coming to me in lots of little pieces. Be sure to add bubble wrap, shredded paper, styrofoam peanuts or other packaging material to protect the contents from damage. Use tape, not string, to close your box.

If It’s Important, Track it
I know everyone wants to save money, but anything important should be sent with tracking. Priority Mail Express, Priority Mail and Standard Mail parcels all come with free tracking. Letters and large envelopes can be tracked using Certified Mail. Consider purchasing insurance for anything of value. Be sure to hold onto the receipt until the item is delivered. We can only track your mail with the article number.

Shipping Across the Ocean: It’s Not the Same
It costs the same to mail to someone deployed in the military as mailing to someone in the U.S., but it’s a little more expensive to send to a non-military person living in a foreign country. Packages going overseas or to military APO, FPO or DPO addresses require a customs form. On the customs form, you need to fill out a detailed list of the contents, including weight and value of each item. If you don’t plan ahead, you might have to open your box at my counter to fill out the customs form. Check USPS.com for nonmailable items and country-specific listings of items which are forbidden to be mailed to your destination.

Tell Us When You Move
Tell us where you’re going before you move and we’ll forward your important mail to your new home. Mail forwarding is provided for free for 12 months for First Class Mail, Priority Mail and Priority Mail Express. If you move without filling out a change of address form, your mail will be returned to sender. Most standard mail, including catalogs and advertising mail, can’t be forwarded or returned to sender, unless the mailer requests and pays for the service.

We Care
Most postal workers are like me. We want to help you send and receive mail without delays. Spend a little extra time preparing your cards, letters and packages and your mail will arrive at its destination, making all of us happy. Learn more about our pricing and products at USPS.com.

Original Article

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How Secure Is Your Mail?

How Secure Is Your Mail?

securemailIn this day of heightened security awareness, how secure is your mail?

Not only the piece of paper in an envelope, but what about your data?

 

Let’s take it from the top:
Is your data transmitted to your printer in a secure transmission? Do you know that it was securely received and when? Do you know that what you transmitted is what was received?

What about the printed piece? Is the print facility secure? Is it video monitored? Is visitor access restricted? Are data servers and processing centers secured and with limited access?

Once printed, are steps taken to ensure that there is no “double feeding” of documents into a single envelope? Is there a process to track an individual mail piece from beginning to end? Is there record that all printed pieces are accounted for and inserted to an envelope?

What happens once this piece of paper is printed, folded, and inserted? Is your mail retrieved by the USPS? If so, is that USPS truck sealed – meaning only authorized USPS employees may remove that mail from the truck?

Just a few questions to ponder – and perhaps to ask of your print and/or mail provider before your next mailing.

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Tips to Manage Postage Rate Increase

Tips to Manage Postage Rate Increase

Now that the Postal Service has raised rates again (this is the largest rate hike in the past 11 years), it seems like a good time to review steps you can take to help manage your postage costs.

  1. Take advantage of a local mailhouse or presort vendor.  Presorting your mail lets you take advantage of reduced postage rates. There are many ways you can work with a vendor; they can manage your data, print your mailpiece and mail it for you or perhaps all you need is a daily pick up of your already prepared mail. Either way, savings are there for you. uspostagerateincrease
  2. Keep a clean, healthy database.  Make sure all of your addresses are complete, correct and updated.  When you receive Undeliverable As Addressed mail back from USPS make sure you update your data accordingly. No sense in mailing people who have moved or are deceased.
  3. Dedupe your data.  If your data includes multiple contacts with similar sounding titles within a company, can you mail to just one of those people? Are you seeing duplicates such as John Sample and John Q Sample at the same address? Check for duplicates both by name and address.
  4. Personalize and target your mailing.  Studies have shown that the more personalized and targeted your offer is, the greater response you will receive. Build and manage data such as last purchase, date of last service or purchase, geographic area or household income. The list of ways to segment and create relevant messages/offers is endless. 
  5. Use multi-channel marketing.  Follow up your mailed promotion with email. Try to keep the same look and feel of your mailpiece. Include a link to your website, other marketing page or survey if appropriate. You can use a QR code or pURL on your mailpiece to drive recipients to your website.

Postage rate increases are uncomfortable for mailers. The USPS points out that the increases over the past few years have kept pace with inflation. The change is intended to generate $2 billion in annual revenue for the Postal Service.

As a reminder, below are the new full pay, retail rates.

  • 1 ounce First Class letter – $0.49
  • Each additional ounce $0.21
  • Postcards $0.34
  • 1 ounce letters to all International destinations $1.15

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USPS Update | Rate Increase January 26th, 2014

Increased 2014 Postage Rates – Effective January 26, 2014

uspspostalrateincreaseJanuary 26, 2014 Mailing Services Price Change

As per a news release on September 25, 2013 prices for most Postal Service mailing products and services will change on January 26, 2014.  This includes First Class Mail, Standard Mail, Periodicals, Package Services and Extra Services.

The proposed changes are intended to generate $2 billion in incremental annual revenue for the Postal Service.

Highlights of the new single-piece First-Class Mail pricing, effective Jan. 26, 2014 include:

  • Letters (1 oz.) — 3-cent increase to 49 cents
  • Letters additional ounces —  1-cent increase to 21 cents
  • Letters to all international destinations (1 oz.) — $1.15
  • Postcards — 1-cent increase to 34 cents

Stamp prices have stayed consistent with the average annual rate of inflation of 4.2 percent since the Postal Service was formed in 1971.
Pricing for Standard Mail, Periodicals, Package Services and Extra Services also will be adjusted.

In a letter from Board of Governors Chairman Mickey Barnett described the “precarious financial condition” of the Postal Service and the “uncertain path toward enactment of postal reform legislation” as primary reasons for seeking price changes above the CPI increase. He also indicated that the price adjustment above the CPI increase is necessary in order to ensure that the Postal Service will be able to maintain and continue the development of postal services of the type and quality which America needs.

“Of the options currently available to the Postal Service to align costs and revenues, increasing postage prices is a last resort that reflects extreme financial challenges,” said Barnett in the letter. “However, if these financial challenges were alleviated by the timely enactment of laws that close a $20 billion budget gap, the Postal Service would reconsider its pricing strategy. We are encouraged by the recent introduction of comprehensive postal reform legislation in Congress, and despite an uncertain legislative process, we are hopeful that legislation can be enacted this year.”

Except in exceptional or extraordinary circumstances, postage price increases are capped at the rate of inflation as measured by the CPI-U. The Postal Service is filing a price increase above CPI-U due to extraordinary and exceptional circumstances which have contributed to continued financial losses. The Postal Service recorded a $15.9 billion net loss last fiscal year and expects to record a loss of roughly $6 billion in the current fiscal year, and has an intolerably low level of available liquidity even after defaulting on its obligation to make prefunding payments for retiree health benefits.

If your business is not already using a presort vendor, now is the time to look into that service.  With ever increasing postage rates, why not take advantage of discounted rates presort houses are able to offer you?

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A Day in the Life of the U.S. Postal Service

A Day in the Life of the U.S. Postal Service

Mail bins

Each day, the Postal Service picks up, processes and delivers millions of letters and packages. No single operation in the world comes close to this level of connectivity to so many households and businesses. Here’s just ONE day in the life of the United States Postal Service (figures are averages):

215 million — revenue received, in dollars
157 million — dollars paid to postal employees in salaries and benefits
528 million — number of mailpieces processed and delivered
22 million — average number of mailpieces processed each hour
366,000 —average number of mailpieces processed each minute
6,100 — average number of mailpieces processed each second
226.7 million — pieces of First-Class Mail processed and delivered
262.4 million — pieces of Advertising Mail processed and delivered
727,167 —number of packages picked up through Package Pickup
4.3 million — number of miles driven by letter carriers and truck drivers
7,753 — number of letter carriers who deliver mail entirely on foot — The USPS Fleet of Feet
130,592 — number of address changes processed
2,160 — number of addresses added to our delivery network
1 million – number of peple who visit usps.com
809,210 — dollar amount of online stamp and retail sales at usps.com
1.6 million — amount of money spent on postage for Click-N-Ship labels
44.1 million — number of Click-N-Ship labels printed
18,750 — number of passport applications accepted
358,553 — number of money orders issued
1.6 million — dollars spent at Self-Service Kiosks in Post Office lobbies
3.2 million — customers served at more the 31,000 retail locations
0 — tax dollars received for operating the Postal Service

A self-supporting government enterprise, the U.S. Postal Service is the only delivery service that reaches every address in the nation: 152 million residences, businesses and Post Office Boxes. The Postal Service receives no tax dollars for operating expenses, and relies on the sale of postage, products and services to fund its operations. With more than 31,000 retail locations and the most frequently visited website in the federal government, usps.com, the Postal Service has annual revenue of more than $65 billion and delivers nearly 40 percent of the world’s mail. If it were a private sector company, the U.S. Postal Service would rank 42nd in the 2012 Fortune 500.

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USPS | Post Office Fun Facts

Post Office Fun Facts

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  • Highest – Alma, CO – 10,578 feet above sea level.
  • Lowest – Death Valley, CA – 282 feet below sea level.
  • Coldest – North Slope of Alaska: Barrow (99723) and Wainwright (99782).
  • Hottest – Death Valley, CA (92328).
  • Wettest – Mt.Waialeale, near the Kapaa Post Office (96746) in Hawaii.
  • Driest – Death Valley, CA (92328).
  • Westernmost – 48 contiguous – La Push, WA (98350).
  • Westernmost – 50 states – Adak, AK (99546).
  • Easternmost – 48 contiguous – Lubec, ME (04652).
  • Easternmost – 50 states – Same.
  • Southernmost – 48 contiguous – Key West, FL (33040).
  • Southernmost – 50 states – Naalehu, HI (96772).
  • Northernmost – 48 contiguous – Sumas, WA (98295).
  • Northernmost – 50 states – Barrow, AK (99723).
  • Most Centered (all 50) – closest to the geographical center of the 50 states – Belle Fourche, SD.
  • Most Centered (48) – closest to geographical center of the 48 contiguous states – Lebanon, KS.
  • Oldest in same building – Hinsdale, NH, since 1816.
  • 2nd oldest – Castine, ME, since 1833.
  • Largest – James A. Farley Post Office, New York, NY – 93,000 square feet.
  • Smallest – Ochopee Main Post Office, Ochopee, FL – 61.3 square feet.
  • Most Extraordinary – Peach Springs, AZ, Post Office has walk-in freezers for food destined for delivery to the bottom of the Grand Canyon by mule train.
  • Most Subterranean – Stamp Fulfillment Services, located in Kansas City, MO, is located in a limestone cave 150 feet underground. It is the Postal Service’s only facility located in an underground environment. The consistent, year-round temperatures and humidity levels in the caves allow the stamps to be maintained in mint-quality condition. The underground facility also keeps the inventory and employees safe from snow, flooding, winds and tornadic activity common in the Midwest.
  • Most Needing a Bridge – the Point Roberts, WA, Post Office can be reached by car only by driving through British Columbia, Canada. Only a boat or float plane can travel directly there.

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